Unlimited staff & sites. No more spreadsheets, last-minute shift panics, or drowning in leave requests.
Hours → Minutes
Build rotas 10× faster
Zero Conflicts
Auto availability checks
Auto Timesheets
No more manual entry
Self-Service Staff
Swaps & leave on autopilot
Powerful staff scheduling software that saves time, money, and headaches — completely free.
Build, edit, and share staff schedules instantly. No more spreadsheets or manual updates.
Empower your team to update their availability, reducing admin time and scheduling conflicts.
Track staff attendance and hours with digital clock in/out. Reduce payroll errors and boost compliance.
Timesheets are generated automatically from clock in/out data. Save hours and avoid manual entry.
Other staff scheduling software charges $5-15 per employee monthly. Rota123 is different — completely free staff scheduling software with unlimited staff and sites. Your growth shouldn't mean escalating costs.
$5-15 per employee/month
Costs explode as you grow
Limited features
Unless you pay more
Contract lock-ins
And hidden fees
Success is penalized
More employees = higher bills
$0 forever
Unlimited employees, unlimited sites
All features included
No premium tiers or upsells
No contracts
Use it as long as you want
Success is rewarded
Grow without limits or extra costs
Empower your team to set their working hours directly in our staff scheduling software. The system automatically respects availability when creating rotas, eliminating conflicts and boosting team satisfaction.
GPS-enabled time tracking built into our staff scheduling software. Track hours, breaks, and overtime accurately — free for unlimited staff with no per employee costs.
Keep your team connected with messaging built directly into the staff scheduling software. Share schedule updates, announcements, and documents — all free, no per employee fees.
Let staff request shift swaps with manager approval — a key feature of modern staff scheduling software. Maintain coverage while giving your team the flexibility they need.
Streamline vacation requests, sick days, and time-off approvals with our staff scheduling software. Automatically track balances and ensure adequate staffing — free for unlimited employees.
Everything you need in staff scheduling software — no hidden costs, no per employee fees, no premium tiers.
Yes, unlimited employees, locations and core scheduling features are permanently free.
No per-user pricing. Growth is not penalized. Add unlimited employees and locations at no cost.
Scheduling, shift swaps, time clock, availability, leave, messaging, timesheets. No tiers. All features included.
No hidden costs whatsoever. Rota123 is 100% free forever with all features included.